Other Related Topics...FaxPress Archive provides five essential archival functions:
| ■ | All of your FaxPress servers can be backed up to a single database. |
| ■ | Archives outgoing faxes, incoming faxes, and transaction logs for all FaxPress users. |
| ■ | Creates archival transaction information for each fax or log and stores the data in a database. |
| ■ | Allows all of your users to view, sort, mail, print, and re-send archived faxes directly through FaxPress. |
| ■ | Optimizes FaxPress performance by moving faxes from FaxPress Queues into the archive database. |
The archival configuration parameters for your FaxPress users are defined by the FaxPress supervisor through a convenient configuration wizard, requiring the following information:
| ■ | Identify all the FaxPress servers to archive |
| ■ | Specify type(s) and condition(s) of faxes (or transaction logs) to archive |
| ■ | Specify the archival frequency and storage format |
| ■ | Specify type of database to store the archival information (SQL server or Access) |
| ■ | Define database housekeeping operations |
Two modes are supported: Backup mode and On-line Archive mode. In backup mode the purpose is archiving for off-line, long-term storage with backups done once a day. In on-line archive mode, the faxes are continuously moved into the database and are easily viewed, searched, and filtered by end users through FaxPress.
For additional user rather than administrative FaxPress Archive information, see Managing Stored Faxes.
FaxPress Archive performs all the features necessary to manage and create fax archives including:
| ■ | Automatic scheduling of archive process as often as every 10 minutes. |
| ■ | Automatic purging of faxes upon successful completion of the archive process. |
| ■ | A user friendly wizard automates the archive configuration process. |
| ■ | Ability to choose between two modes of operation, on-line and backup. On-Line allows the end users to view, delete or resend their archive faxes at anytime. The backup mode restricts these features to users with supervisor privileges. |
| ■ | Ability to select type of faxes or transaction logs for archival. |
| ■ | Ability to archive faxes on multiple servers through a single archive service. |
FaxPress Archive consists of three components:
The FaxPress Archive Program
The Archive program is run as a service on a Windows NT server or workstation. The parameters for the Archive program are taken from the registry and are set by a configuration program. This program can be installed from your FaxPress setup CD by selecting Add On Products in the supervisor Installation.
The FaxPress Archive Configuration Program
The configuration program lets the supervisor determine which servers to archive faxes from, which faxes to archive, when to archive, what format the archived faxes should be stored as, whether to archive transaction logs, and which database to use to store archive transaction information and whether to purge old records from the database. The configuration program is automatically launched from the installation program for the FaxPress Archive program.
An MS SQL or Access Database
The database is used to store archive information about the faxes (e.g., when it was sent/received, the fax owner, the remote terminal ID, etc.). If you wish to use MS SQL, you must create a database prior to starting the FaxPress Archive installation. If you use MS Access, a database will be automatically generated for you during the installation process. No MS Access application program needs to be installed on your system.
Once the archive program is started, it goes through the outgoing and incoming fax queues for all the users and stores all the faxes into a directory specified by the supervisor. The records for the corresponding faxes are stored into the specified database. Once the faxes are archived successfully, the faxes are deleted from the FaxPress.
To implement FaxPress Archive, four basic steps must be performed:
| 1. | Preparation of your environment; |
| 2. | Installation of the software and Archive service; |
| 3. | Configuration of your archive system; |
| 4. | Activation of the Archive service. |
You may elect to modify the configuration parameters of your FaxPress Archive at any time. It is, however, important to note that anytime you change the configuration parameters, you must restart the Archive service.
Castelle also provides two additional FaxPress Archive import utilities in the Support folder on the FaxPress 9.1/9.1.5 CD-ROM: one for SQL databases and one for FaxPress to FaxPress Archive migration. See the Support folder for more information.
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FaxPress WebHelp
Last Updated: 9/12/2007
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